Administrative Assistant (National Staff)

Job Description:

• Awareness of ILF IMS of ILF. • Awareness of Company Values. • Follow health and safety requirements, rules and regulations. • Assist Managing Director upon their requests • Assist Administrative Specialist in all activities • Provide administrative assistance to support activities of Company • Receive and send telephone messages, log in the messages received in the absence of department heads • Type and accomplish as per various assignments from HR and Admin/Project Services/IT/Business Development/Finance and Accounting departments • Register and meet visitors (coffee/tea/water) • Order lunch and dinner for company visitors and employees when requested • Register and file incoming and outgoing company documents and distribute copies to the applicable department heads • Control for keeping all documentation and register in company database in time • Perform office administrative work, coordinate maintenance work in the office and residential buildings of the company • Coordinate activities and obtain respective approvals by project offices • Coordinate access-cards processing to the office • Work with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc. • Prepare Purchase Order • Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery • Receive and register Material Requisitions from the Originator • Keep good housekeeping in Administrative office • Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department location • Make air/train tickets in and outside Kazakhstan • Make hotel reservations in and outside Kazakhstan • Take part in arranging and conducting conferences, exhibitions and company events when requested. • Constantly improve professional skills

Application Requirements:

• Knowledge of computer based systems including, Microsoft Office or equivalent software packages. • Be proactive, a self-starter and ability to work without supervision. • Systematic thinker and good organizational skills/ time management. • Strong personality with ability to be firm and persuasive without authority. • Team player within and across functions. Education: Bachelor degree is minimum requirement. Language skills: English and Russian are mandatory. Kazakh is advantageous. Professional experience: Min 1 year in Administrative support function

Please send your application to:

ILF Kazakhstan, Atyrau Ms. Bakyt Kadiraliyeva 26V Vladimirskiy Street 060000 Atyrau Phone: +7 (712) 2 71 61 - 70 Fax: +7 (702) 3 32 89 - 88 eMail: Recruitment-KAZ@ilf.com